How to Book & Plan Your Visit

Bookings are taken on first come, first serve basis. Therefore the earlier you book the more likely you are to get the dates you want. Telephone, fax or e-mail the Centre direct to find out the availability of dates and book direct. These bookings are only provisional and have to be confirmed in writing using the relevant forms. Usually we require the completion and return of these form at least one month prior to your visit. Please photocopy the forms and keep a copy prior to returning them to us, for your information. The forms required to be returned are:

• Booking Form
• Activities/Programme Form

The Centre staff will be happy to discuss prior to or after completion of the forms any queries or requests you have.

Additional forms included on the Download Page are:

• Medical and Contact Address Form
• Accommodation List

Medical and Contact Address Form

It is the responsibility of the group leader / teacher to ensure they bring to Oxenwood Centre, Medical and Contact Address forms filled out for each individual (students, staff and helpers) attending Oxenwood, copies of which should also be left with an emergency contact number e.g. the School. The original of these forms must be taken with the group on all activities.

Accommodation List Form

Details of the accommodation at Oxenwood Centre are given on this Site, together with an Accommodation List to help the Group Leader plan their visit. It is advisable to complete this form prior to your visit or shortly after arrival. The Accommodation List should then be kept safely but readily accessible by the Group Leader in case of the need to refer to it during a fire evacuation or other incident. The Centre Staff will be happy to discuss or clarify any queries you have regarding the accommodation.

Groups booking Monday to Thursday can usually have access to the Centre after 11:00am.

Weekend groups can usually have access to the centre from 4.00pm on the friday. For groups booking during the school holiday period it is possible to be more flexible.

For weekday groups we require the Centre to be vacated by 12am on the day of departure to allow time for cleaning. For weekend groups we are usually able to be more flexible.

If you require further information or clarification, please do not hesitate to contact the Centre to speak to a member of staff.